Welcome to your April Update for the 2025 EGU General Assembly, to be held 27 April–2 May 2025, both on-site in Vienna, Austria, and virtually. This will be the last email update before the General Assembly, so let’s jump right in!

So, what do you need to do in April, before the meeting?

For conveners

• The EGU25 Programme is now available online! Your personal programme is also available for you to populate now.
• Prepare for your session! Ensure you have delegated both an on-site and a virtual chairperson, and prepared your tasks for the session. Check the convener guidelines for more information. To see a walk-through of each format, watch this video so you know what to expect.
• To access your session, no links will be sent in advance to presenters, for either Zoom or Gather.town, all links will become available 15 minutes prior to the session on the session page. Alternatively if you are already logged in to Gather.town, you can navigate to the correct poster location beforehand.
• You can contact your authors using the Mailing Tool to make sure their presentation is displayed with the right status (on-site or virtual), and for any additional information you wish to convey before the meeting.
• The OSPP nominator tool is open, session conveners need to ensure at least 3 judges are assigned to each OSPP presentation. Check the convener guidelines for more information.
• Get ready for the General Assembly by getting all our updates on what’s on, tips and tricks, and helpful guides on the both the EGU’s Geolog blog and the Division blogs throughout April!
• Don’t miss out on what’s happening during the General Assembly, sign up to get the EGU’s once daily highlights newsletter, EGU Today.
• The EGU25 app is now available on Android and iOS stores, check the EGU25 website for more information.
• If you have not already had your name badge mailed out to you (participants from most European countries could choose to receive their name badge by mail prior to the conference if payment was received by 31 March 2025), avoid the queues by collecting your badge on Sunday, 27 April 2025, between 12:00 CEST and 18:00 CEST, at the conference centre. This also gives you the most use of your free transport ticket for Monday–Friday, included with your name badge!
• EGU organizes a reception on Friday, 2 May at 19:30 CEST to thank all conveners for their work. You will receive full information about how to register by email during this week, so keep an eye on your inbox
• Regular price registration and single day on-site tickets for EGU25 are available until the end of the conference (2 May 2025), but must be completed online. Registrations will not be purchasable on-site in Vienna, only badge collection. View all the registration fees and options on the EGU25 website and get your registration TODAY.
• Childcare slots are now open for booking, but places are limited. For additional childcare support options, please visit the Childcare services page.
• Take the opportunity to connect on a specific topic by applying for a Splinter Meeting! Splinter Meeting requests are open until 23 April 2025.
• Have an idea for a networking event? Submit a pop-up networking event to the EGU25 schedule!
• Pre-orders will be possible for the food and drink stalls in the EGU Beer garden to reduce queuing at peak times, learn more at the EGU25 website soon.
• Have you packed your water bottle and re-useable coffee cup?! Help GreenEGU by bringing your own cup to our free water fountains and coffee stations.
• Looking to learn more about the various hybrid presentation formats? Check out the information about the oral presentation, poster presentation, and PICO presentation on the EGU25 website.

For authors

• The EGU25 Programme is now available online! Your personal programme is also available for you to populate now.
• Ensure that the status of your presentation (on-site or virtual) is correctly listed and the correct author is assigned as presenting author. You can also check the abstract information and update it if necessary.
• Prepare your presentation: check the presenter guidelines to ensure your presentation is ready for EGU25! Watch this video to know what to expect from each presentation format.
• Make your presentation accessible to all by following these tips, and ensure you are using your format optimally by using following these tips.
• To access your session, no links will be sent in advance to presenters, for either Zoom or Gather.town, all links will become available 15 minutes prior to the session on the session page. Alternatively if you are already logged in to Gather.town, you can navigate to the correct poster location beforehand.
• Don’t forget that you MUST upload your presentation files at least 24 hours before your session! Supplementary materials can be uploaded and amended until 31 May 2025. Want to know more about supplementary uploads? Watch this video.
• If you have not already had your name badge mailed out to you (participants from most European countries could choose to receive their name badge by mail prior to the conference if payment was received by 31 March 2025), avoid the queues by collecting your badge on Sunday, 27 April 2025, between 12:00 CEST and 18:00 CEST, at the conference centre. This also gives you the most use of your free transport ticket for Monday–Friday, included with your name badge!
• A poster printing service will once again be offered inside the conference centre, learn how to order your poster here.
• Looking to learn more about the various hybrid presentation formats? Check out the information about the oral presentation, poster presentation, and PICO presentation on the EGU25 website.
• Get ready for the General Assembly by getting all our updates on what’s on, tips and tricks, and helpful guides on the both the EGU’s Geolog blog and the Division blogs throughout April!
• Don’t miss out on what’s happening during the General Assembly, sign up to get the EGU’s once daily highlights newsletter, EGU Today.
• The EGU25 app is now available on Android and iOS stores, check the EGU25 website for more information.
• Regular price registration and single day on-site tickets for EGU25 are available until the end of the conference (2 May 2025), but must be completed online. Registrations will not be purchasable on-site in Vienna, only badge collection. View all the registration fees and options on the EGU25 website and get your registration TODAY.
• Childcare slots are now open for booking, but places are limited. For additional childcare support options, please visit the Childcare services page.
• Take the opportunity to connect on a specific topic by applying for a Splinter Meeting! Splinter Meeting requests are open until 23 April 2025.
• Have an idea for a networking event? Submit a pop-up networking event to the EGU25 schedule!
• Pre-orders will be possible for the food and drink stalls in the EGU Beer garden to reduce queuing at peak times, learn more at the EGU25 website soon.
• Have you packed your water bottle and re-useable coffee cup?! Help GreenEGU by bringing your own cup to our free water fountains and coffee stations.

For attendees

• The EGU25 Programme is now available online! Your personal programme is also available for you to populate now.
• If you have not already had your name badge mailed out to you (participants from most European countries could choose to receive their name badge by mail prior to the conference if payment was received by 31 March 2025), avoid the queues by collecting your badge on Sunday, 27 April 2025, between 12:00 CEST and 18:00 CEST, at the conference centre. This also gives you the most use of your free transport ticket for Monday–Friday, included with your name badge!
• To access a poster, PICO, or oral session virtually, all links will become available 15 minutes prior to the session on the session page. Alternatively if you are already logged in to Gather.town, you can navigate to the correct location beforehand.
• Get ready for the General Assembly by getting all our updates on what’s on, tips and tricks, and helpful guides on the both the EGU’s Geolog blog and the Division blogs throughout April!
• Don’t miss out on what’s happening during the General Assembly, sign up to get the EGU’s once daily highlights newsletter, EGU Today.
• Find out what you can expect at the meeting by watching this video!
• The EGU25 app is now available on Android and iOS stores, check the EGU25 website for more information.
• Regular price registration and single day on-site tickets for EGU25 are available until the end of the conference (2 May 2025), but must be completed online. Registrations will not be purchasable on-site in Vienna, only badge collection. View all the registration fees and options on the EGU25 website and get your registration TODAY.
• Childcare slots are now open for booking, but places are limited. For additional childcare support options, please visit the Childcare services page.
• Take the opportunity to connect on a specific topic by applying for a Splinter Meeting! Splinter Meeting requests are open until 23 April 2025.
• Have an idea for a networking event? Submit a pop-up networking event to the EGU25 schedule!
• Pre-orders will be possible for the food and drink stalls in the EGU Beer garden to reduce queuing at peak times, learn more at the EGU25 website soon.
• Looking to learn more about the various hybrid presentation formats? Check out the information about the oral presentation, poster presentation, and PICO presentation on the EGU25 website.

Stay up-to-date!

This is our last email update before the meeting, we look forward to seeing you all in Vienna or online!